Organizing an event — whether it’s virtual, in-person, or hybrid — is no longer just about picking a date, finding a venue, and sending invites. Teams have to juggle everything from onsite and streaming logistics to sponsor coordination and attendee engagement. These tasks are often spread across platforms, which can lead to disconnects, extra manual work, and plenty of opportunities for things to slip through the cracks.
Many organizations turn to corporate event management software to bring everything into one place. Supportive event management apps help every moving part stay organized, while a strong centralized platform consolidates all information in one place so teams can focus on creating richer attendee experiences.
In this article, we’ll highlight today’s leading event management software, compare what makes each one different, and outline the key factors to consider when choosing a tool.
What’s event management software? Key functions and benefits
Event management software is a central platform built to support an event’s lifecycle. These systems bring the process onto one platform, rather than requiring you move between multiple tools. These platforms enable teams running virtual or hybrid events to livestream sessions, interact with attendees in real time, and offer on-demand access afterward. That means multiple teams can work from the same place and stay aligned with everyone’s efforts.
Bringing everything into one system reduces manual work, but it also makes it easier to repeat and scale events over the years. A video-focused platform like Vimeo works well for teams that prioritize professional-quality streaming and meticulous engagement, while other solutions like Cvent are built for multi-day events.
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What are the best virtual event management tools? 8 picks
The right tools for event management depend on your team, goals, and the kind of experience you want to deliver. Here’s how eight of the best corporate event management software choices compare.
Focus | Platforms | Best for | Advantages | Considerations |
Virtual event platforms | Vimeo, HeySummit | Webinars, virtual events, and hybrid experiences | Strong video and engagement tools | Requires third-party integrations for full event workflows |
All-in-one solution | vFairs, PheedLoop | Large conferences and multi-session events | Comprehensive management tools | Pricing and learning curves vary |
Planning and scheduling | Whova, Accelevents | Engagement and agenda building | Easy for attendees to use | Limited design flexibility |
Registration and ticketing | Eventbrite, Eventzilla | Simple signup and payment workflows | Quick setup and good for recurring events | Less suited for complex events |
Virtual event management solutions
Users became widely familiar with web conferencing at the start of the COVID-19 pandemic, and virtual events have stayed prominent since. Here are two of the best platforms that center on livestreaming and virtual events.
1. Vimeo
Vimeo delivers virtual events with polish and professionalism. It’s a strong choice for webinars and hybrid events because it centers on high-quality, interactive video experiences. Teams can go live, record sessions, and share content afterward without juggling extra tools. Vimeo also includes features like a customizable player for in-house branding and detailed analytics to help event organizers understand what’s resonating with their audience and improve future events.
For teams that want high-quality video and a streamlined way to manage it, Vimeo fits seamlessly into a virtual or hybrid event workflow.
2. HeySummit
HeySummit is a user-friendly platform for hosting online summits, speaker-driven events, and multi-session virtual conferences. It gives teams an easy way to create branded event pages and manage registration and ticketing, and handles behind-the-scenes planning work best. HeySummit integrates with Vimeo, letting you pair its event setup with high-quality, reliable video conferencing.
For teams that want a content-focused virtual experience, HeySummit keeps things simple without feeling basic.
All-in-one event management solutions
Some events take place in multiple forms, whether that’s a hybrid conference or alternating in-person and virtual talks. All-in-one event management solutions offer greater flexibility for programs with many moving parts. Here are two options.
3. vFairs
vFairs is designed to support all kinds of events with its many customization options. Teams can build event websites, manage registration, and create 3D environments. It’s a popular software choice for large conferences, expos, and multi-track events because of its adaptability. But because it offers a wide range of capabilities, it can take a bit more time to fully onboard and comes at a high price.
4. PheedLoop
PheedLoop is a flexible program with budget-friendly pricing that might appeal to teams running conferences with lots of moving parts. The platform covers steps from registration and onsite check-in to sponsor and exhibitor support, and it offers a mobile event app and virtual hosting capabilities. The trade-off is that the interface feels older and less navigable than those of newer platforms.
Planning and scheduling tools
Large events require extensive planning well in advance, and with so many moving parts, it’s even more important to consolidate all your planning data in one central location. Here are two programs that can help you gather your thoughts behind the scenes.
5. Whova
Whova stands out for its attendee engagement and agenda-building support. The platform gives participants a few interactive ways to network and stay in touch with sponsors, including on Whova’s mobile app. Attendees can manage their schedules, receive updates, and navigate the event directly from their phone. The main tradeoff is that branding options aren’t nearly as customizable as other platforms.
6. Accelevents
Accelevents offers a clean way to handle registration, virtual stages, and exhibitor dashboards all in one place. It’s a good fit for organizations that need both ticketing and virtual content support, but its analytics and reporting lack depth.
Event registration and ticketing systems
In-person events might have fewer technical needs on average, but that doesn’t mean your team won’t benefit from software support. Online event registration and ticketing systems are an efficient way to gather the largest possible audience.
Here are two event management software options to help you maximize your crowd.
7. Eventbrite
Eventbrite is popular for its simple setup and built-in promotional marketplace, making it easy to manage ticketing, payment processing, and event registration. It’s well-suited for small to mid-sized events that need a quick, reliable solution. While convenient, its design options are limited, and fees can add up quickly because it charges a percentage of your sales rather than a flat service charge.
8. Eventzilla
Eventzilla is an affordable alternative option to Eventbrite that provides straightforward registration tools. It offers embeddable forms, virtual-event integrations, and support for managing multiple events simultaneously, making it a good fit for recurring programs. However, it doesn’t offer the deep customization or feature depth you’d get with bigger platforms.
Factors to consider when choosing corporate event management software
When comparing platforms, focus on what will support your practical needs and event strategies. Some important features to consider include:
- Support for virtual events and hybrid formats
- Integrations with CRM, marketing automation, and project management systems
- Automated features to streamline workflows
- Scalability for multi-event and cross-team needs
- A user-friendly UI/UX
- Straightforward event registration and ticketing options
- Customizable event websites and branding
- Attendee engagement features, including networking tools
- Real-time reporting and analytics to measure performance
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FAQ
How much does event management software cost?
Pricing for an event management solution varies depending on event size, feature needs, attendee volume, and whether your event will be hybrid or entirely virtual. Entry-level plans for most event management software can range from $0 to $150 per month, while enterprise tools with advanced analytics or custom virtual environments can cost substantially more.
Which is better: all-in-one platforms or specialized tools?
The best choice for your team depends on your event type, internal processes, and long-term goals. All-in-one systems simplify everything into a single place, which works well for large, recurring events. Specialized tools, such as pairing Eventbrite with Vimeo, give you more flexibility and control when you need deeper customization.
Can event management software support multiple events simultaneously?
Yes. Most platforms are built to handle multiple events at once, though the level of support varies by tool. Teams can carry over branding, reuse past setups, and manage everything from a single platform, keeping things consistent and saving time as your event calendar grows.
Streamline your corporate events with Vimeo
Events remain one of the most powerful ways for companies to build relationships, share ideas, and connect with their audiences. Choosing the right event management software helps teams operate more efficiently, deliver a better attendee experience, and create events that scale.
Vimeo supports teams by simplifying the way they host high-quality online events. Virtual and hybrid events feel more dynamic and personal with Vimeo’s advanced livestreaming and interactive webinar features, and teams can use our detailed analytics to see what went well and where they can improve next year. Vimeo gives teams the reliable, professional video foundation that video-focused events rely on.
